FW: Motion re: Shirt order

Hello All,

I think Tyler's motion is viable, considering volunteers at the booth should all have a T-shirt on. That being said, I would further suggest that rather have to order a relatively small number of t0shirts for every conference, it might be more cost effective to order a large quantity now that we can then have shipped to multiple conferences during the year.

Just my thoughts, given the urgency for the T-shirts now though, I think it isn't unreasonable to get the t-shirts done.

Cheers,

Alain Grignon
Landslide GIS Specialist / Spécialiste SIG en glissements de terrains
Geological Survey of Canada / Commission géologique du Canada
601 Booth st. / 601 rue Booth
Ottawa, Ont.
Tel: (613) 947-8773
http://landslides.nrcan.gc.ca/

-----Original Message-----
From: Tyler Mitchell [mailto:tylermitchell@shaw.ca]
Sent: July 15, 2006 10:48 AM
To: Grignon, Alain
Subject: Re: Motion re: Shirt order

Good morning,
Thanks a lot for the note - I'm happy to hear you are still interested. It's going to be a busy fall :slight_smile:

Tyler

On 15-Jul-06, at 6:18 AM, Grignon, Alain wrote:

Tyler,

I'm still on board, I just haven't had much time to commit to it.
That said, i'm still very much on board and will look at your motion
tomorrow.

Thamks for the heads up.

Alain
--------------------------
Sent from my BlackBerry Wireless Handheld

-----Original Message-----
From: Tyler Mitchell <tylermitchell@shaw.ca>
To: Grignon, Alain
Sent: Fri Jul 14 23:58:55 2006
Subject: Motion re: Shirt order

Salut Alain,
Since I joined Viscom, I haven't seen you around - is everything ok?
I'm not writing to pester you about VisCom attendance, but I see you
are a member - do you think you will have more time to commit in the
future, or is it not going to work out?

You are still an official member of the committee and I would
encourage you to vote on the motion I just sent out. I know it's not
a huge deal, but because many of our committee are away or unreachable
it would help us get this motion passed quickly - does that make
sense?

Let me know how you are doing.

Take care,
Tyler

Begin forwarded message:

  From: Tyler Mitchell <tylermitchell@shaw.ca>
  Date: July 14, 2006 8:52:59 PM PDT (CA)
  To: dev@visibilitycommittee.osgeo.org
  Subject: [VisCom] Motion re: Shirt order
  Reply-To: dev@visibilitycommittee.osgeo.org

  I would like to do this 'proper' way and make a motion... though I
realise some of our group are unreachable at the moment:

  ***
  I move that we order less than $300 worth of OSGeo t-shirts for
volunteers who are managing the OSGeo booth and presence at OSCON, as
well as a few extras to give away at the conference or keep on- hand
for other events.
  ***

  Please reply with a vote!

  On 14-Jul-06, at 5:19 PM, Tyler Mitchell wrote:

    Hi all,
    In anticipation for OSCON I would like to order some shirts.
Based on my quick check it's relatively cheap to get these done.
To just cover off folks at OSCON (plus a few extras) I need about
$200. Does anyone object to me ordering shirts to cover the folks who
need them at the conference (~10), plus a couple for them to give
away?

    I need to then pass this on to the board for approval, so please
respond with your two bits ASAP.

    Tyler

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Grignon, Alain wrote:

Hello All,

I think Tyler's motion is viable, considering volunteers at the booth
should all have a T-shirt on. That being said, I would further suggest that
rather have to order a relatively small number of t0shirts for every
conference, it might be more cost effective to order a large quantity now
that we can then have shipped to multiple conferences during the year.

Alain / Tyler,

I also wonder if it would be more efficient to get a fair sized batch done.

Best regards,
--
---------------------------------------+--------------------------------------
I set the clouds in motion - turn up | Frank Warmerdam, warmerdam@pobox.com
light and sound - activate the windows | http://pobox.com/~warmerdam
and watch the world go round - Rush | President OSGF, http://osgeo.org

On 17-Jul-06, at 8:38 AM, Frank Warmerdam wrote:

Grignon, Alain wrote:

Hello All,
I think Tyler's motion is viable, considering volunteers at the booth
should all have a T-shirt on. That being said, I would further suggest that
rather have to order a relatively small number of t0shirts for every
conference, it might be more cost effective to order a large quantity now
that we can then have shipped to multiple conferences during the year.

Alain / Tyler,

I also wonder if it would be more efficient to get a fair sized batch done.

With this provider there isn't a lot of benefit for larger orders-there is only a 5% discount on orders > $1,000. Other than that, there is only greater benefit if you want to have a whole bunch of different kinds of shirts where they charge you for having too few of each kind (i.e. 1 button-up, 1 tshirt, etc.).

I can see it as beneficial from a logistics standpoint to still have more readily at hand, but then the problems comes with who 'manages' them - how they recover shipping costs, where are the located (U.S., Canada, other??). Tying the shipments to a conference is slick, because we get them to someone on the ground locally and then don't have to pay additional shipping to get them to members. I think we actually save money taking this approach versus stockpiling our own - at the moment.

The real issue will come when we start to do anything outside the U.S. because everyone will get beat-up on shipping costs. But until then, seriously, there isn't much benefit. Shipping a small order of shirts is <$10 and we're not being penalised for a small order. A longer term strategy is definitely needed though, I would agree.

I'll pass this over to the board/treasurer to give me direction on next steps. Obviously OSCON orders will _only_ work if I can get it done this week - so I'm hoping enough of the board can give me the go ahead ASAP (i.e. not waiting until Friday's meeting).

Tyler

Tyler Mitchell wrote:

With this provider there isn't a lot of benefit for larger orders-there is only a 5% discount on orders > $1,000. Other than that, there is only greater benefit if you want to have a whole bunch of different kinds of shirts where they charge you for having too few of each kind (i.e. 1 button-up, 1 tshirt, etc.).

I can see it as beneficial from a logistics standpoint to still have more readily at hand, but then the problems comes with who 'manages' them - how they recover shipping costs, where are the located (U.S., Canada, other??). Tying the shipments to a conference is slick, because we get them to someone on the ground locally and then don't have to pay additional shipping to get them to members. I think we actually save money taking this approach versus stockpiling our own - at the moment.

The real issue will come when we start to do anything outside the U.S. because everyone will get beat-up on shipping costs. But until then, seriously, there isn't much benefit. Shipping a small order of shirts is <$10 and we're not being penalised for a small order. A longer term strategy is definitely needed though, I would agree.

Tyler,

Ah, ok. I didn't realize this.

I'll pass this over to the board/treasurer to give me direction on next steps. Obviously OSCON orders will _only_ work if I can get it done this week - so I'm hoping enough of the board can give me the go ahead ASAP (i.e. not waiting until Friday's meeting).

This may be problematic. Technically a motion of the board is only
in effect if voted at a voice meeting with quorum, or if supported in
an email vote by everyone. But I imagine we could proceed with a reasonable
degree of support on the board.

Best regards,
--
---------------------------------------+--------------------------------------
I set the clouds in motion - turn up | Frank Warmerdam, warmerdam@pobox.com
light and sound - activate the windows | http://pobox.com/~warmerdam
and watch the world go round - Rush | President OSGF, http://osgeo.org