Hello all
This is the mail content I want to spread out to the different communication means we have about expected downtime of the mail server.
I think I am exaggerating the downtime, but its better to have it up and running within the mentioned time frame than to put a lower number and have to fix last minute issues and take more time than advertised.
the mail content would be
SAC is moving the mail server to a new machine.
per ticket #3395 Containerize osgeo6 on osgeo9
The movement is planned for Sept 20 at 4AM UTC. (For UTC-X it is Sept 19)
Expected downtime 30 to 40 minutes.
Note that: probably mails will be lost
The current total mails on the queue are: 198
It fluctuates between 190 and 220
Regards
Vicky Vergara from SAC
Thanks Vicky. I would not keep "(For UTC-X it is Sept 19)". The
begin and end times are clear and unambiguous.
..Tom
On Thu, Sep 18, 2025 at 2:00 PM Vicky Vergara <vicky@erosion.dev> wrote:
The modified version:
SAC is moving the mail server to a new machine.
per ticket #3395 Containerize osgeo6 on osgeo9
Expected downtime: 1 hour.
The movement is planned for Sept 20 at 4AM UTC. (For UTC-X it is Sept 19)
- begin downtime: Saturday 20 September 2025, 4h UTC
- end downtime (estimated): Saturday 20 September 2025, 5h UTC
MAY be loss of email for messages sent / in the queue during the downtime
The current total mails on the queue are: 198
It fluctuates between 190 and 220
Regards
Vicky Vergara from SAC
On Thu, Sep 18, 2025 at 11:39 AM Tom Kralidis <tomkralidis@gmail.com> wrote:
Hi Vicky/all: thanks for your hard work on this important migration.
Suggestions:
- downtime should be advertised as 1 hour (at the least). It is
better to underpromise and overdeliver 
- "Note that: probably mails will be lost": make it clear that there
*MAY* be loss of email for messages sent / in the queue during the
downtime
- communicate downtime window as:
- begin downtime: Saturday 20 September 2025, 4h UTC
- end downtime (estimated): Saturday 20 September 2025, 5h UTC
Thanks
..Tom
On Thu, Sep 18, 2025 at 1:29 PM Vicky Vergara <vicky@erosion.dev> wrote:
>
> Hello all
>
> This is the mail content I want to spread out to the different communication means we have about expected downtime of the mail server.
> I think I am exaggerating the downtime, but its better to have it up and running within the mentioned time frame than to put a lower number and have to fix last minute issues and take more time than advertised.
> the mail content would be
>
> SAC is moving the mail server to a new machine.
>
> per ticket #3395 Containerize osgeo6 on osgeo9
>
> The movement is planned for Sept 20 at 4AM UTC. (For UTC-X it is Sept 19)
>
> Expected downtime 30 to 40 minutes.
>
> Note that: probably mails will be lost
>
> The current total mails on the queue are: 198
> It fluctuates between 190 and 220
>
> Regards
>
> Vicky Vergara from SAC
>
>
SAC is moving the mail server to a new machine.
per ticket #3395 Containerize osgeo6 on osgeo9
Expected downtime: 1 hour.
The movement is planned for Sept 20 at 4AM UTC.
- begin downtime: Saturday 20 September 2025, 4h UTC
- end downtime (estimated): Saturday 20 September 2025, 5h UTC
MAY be loss of email for messages sent / in the queue during the downtime
The current total mails on the queue are: 198
It fluctuates between 190 and 220
Regards
Vicky Vergara from SAC
On Thu, Sep 18, 2025 at 12:05 PM Tom Kralidis <tomkralidis@gmail.com> wrote:
Thanks Vicky. I would not keep “(For UTC-X it is Sept 19)”. The
begin and end times are clear and unambiguous.
..Tom
On Thu, Sep 18, 2025 at 2:00 PM Vicky Vergara <vicky@erosion.dev> wrote:
The modified version:
SAC is moving the mail server to a new machine.
per ticket #3395 Containerize osgeo6 on osgeo9
Expected downtime: 1 hour.
The movement is planned for Sept 20 at 4AM UTC. (For UTC-X it is Sept 19)
- begin downtime: Saturday 20 September 2025, 4h UTC
- end downtime (estimated): Saturday 20 September 2025, 5h UTC
MAY be loss of email for messages sent / in the queue during the downtime
The current total mails on the queue are: 198
It fluctuates between 190 and 220
Regards
Vicky Vergara from SAC
On Thu, Sep 18, 2025 at 11:39 AM Tom Kralidis <tomkralidis@gmail.com> wrote:
Hi Vicky/all: thanks for your hard work on this important migration.
Suggestions:
- downtime should be advertised as 1 hour (at the least). It is
better to underpromise and overdeliver
- “Note that: probably mails will be lost”: make it clear that there
MAY be loss of email for messages sent / in the queue during the
downtime
- communicate downtime window as:
- begin downtime: Saturday 20 September 2025, 4h UTC
- end downtime (estimated): Saturday 20 September 2025, 5h UTC
Thanks
..Tom
On Thu, Sep 18, 2025 at 1:29 PM Vicky Vergara <vicky@erosion.dev> wrote:
Hello all
This is the mail content I want to spread out to the different communication means we have about expected downtime of the mail server.
I think I am exaggerating the downtime, but its better to have it up and running within the mentioned time frame than to put a lower number and have to fix last minute issues and take more time than advertised.
the mail content would be
SAC is moving the mail server to a new machine.
per ticket #3395 Containerize osgeo6 on osgeo9
The movement is planned for Sept 20 at 4AM UTC. (For UTC-X it is Sept 19)
Expected downtime 30 to 40 minutes.
Note that: probably mails will be lost
The current total mails on the queue are: 198
It fluctuates between 190 and 220
Regards
Vicky Vergara from SAC
+1 thanks
On Thu, Sep 18, 2025 at 2:06 PM Vicky Vergara <vicky@erosion.dev> wrote:
SAC is moving the mail server to a new machine.
per ticket #3395 Containerize osgeo6 on osgeo9
Expected downtime: 1 hour.
The movement is planned for Sept 20 at 4AM UTC.
- begin downtime: Saturday 20 September 2025, 4h UTC
- end downtime (estimated): Saturday 20 September 2025, 5h UTC
MAY be loss of email for messages sent / in the queue during the downtime
The current total mails on the queue are: 198
It fluctuates between 190 and 220
Regards
Vicky Vergara from SAC
On Thu, Sep 18, 2025 at 12:05 PM Tom Kralidis <tomkralidis@gmail.com> wrote:
Thanks Vicky. I would not keep "(For UTC-X it is Sept 19)". The
begin and end times are clear and unambiguous.
..Tom
On Thu, Sep 18, 2025 at 2:00 PM Vicky Vergara <vicky@erosion.dev> wrote:
>
> The modified version:
>
>
> SAC is moving the mail server to a new machine.
>
> per ticket #3395 Containerize osgeo6 on osgeo9
>
> Expected downtime: 1 hour.
>
> The movement is planned for Sept 20 at 4AM UTC. (For UTC-X it is Sept 19)
> - begin downtime: Saturday 20 September 2025, 4h UTC
> - end downtime (estimated): Saturday 20 September 2025, 5h UTC
>
> MAY be loss of email for messages sent / in the queue during the downtime
>
> The current total mails on the queue are: 198
> It fluctuates between 190 and 220
>
> Regards
>
> Vicky Vergara from SAC
>
>
> On Thu, Sep 18, 2025 at 11:39 AM Tom Kralidis <tomkralidis@gmail.com> wrote:
>>
>> Hi Vicky/all: thanks for your hard work on this important migration.
>>
>> Suggestions:
>> - downtime should be advertised as 1 hour (at the least). It is
>> better to underpromise and overdeliver
>> - "Note that: probably mails will be lost": make it clear that there
>> *MAY* be loss of email for messages sent / in the queue during the
>> downtime
>> - communicate downtime window as:
>> - begin downtime: Saturday 20 September 2025, 4h UTC
>> - end downtime (estimated): Saturday 20 September 2025, 5h UTC
>>
>> Thanks
>>
>> ..Tom
>>
>>
>>
>> On Thu, Sep 18, 2025 at 1:29 PM Vicky Vergara <vicky@erosion.dev> wrote:
>> >
>> > Hello all
>> >
>> > This is the mail content I want to spread out to the different communication means we have about expected downtime of the mail server.
>> > I think I am exaggerating the downtime, but its better to have it up and running within the mentioned time frame than to put a lower number and have to fix last minute issues and take more time than advertised.
>> > the mail content would be
>> >
>> > SAC is moving the mail server to a new machine.
>> >
>> > per ticket #3395 Containerize osgeo6 on osgeo9
>> >
>> > The movement is planned for Sept 20 at 4AM UTC. (For UTC-X it is Sept 19)
>> >
>> > Expected downtime 30 to 40 minutes.
>> >
>> > Note that: probably mails will be lost
>> >
>> > The current total mails on the queue are: 198
>> > It fluctuates between 190 and 220
>> >
>> > Regards
>> >
>> > Vicky Vergara from SAC
>> >
>> >
The modified version:
SAC is moving the mail server to a new machine.
per ticket #3395 Containerize osgeo6 on osgeo9
Expected downtime: 1 hour.
The movement is planned for Sept 20 at 4AM UTC. (For UTC-X it is Sept 19)
- begin downtime: Saturday 20 September 2025, 4h UTC
- end downtime (estimated): Saturday 20 September 2025, 5h UTC
MAY be loss of email for messages sent / in the queue during the downtime
The current total mails on the queue are: 198
It fluctuates between 190 and 220
Regards
Vicky Vergara from SAC
On Thu, Sep 18, 2025 at 11:39 AM Tom Kralidis <tomkralidis@gmail.com> wrote:
Hi Vicky/all: thanks for your hard work on this important migration.
Suggestions:
- downtime should be advertised as 1 hour (at the least). It is
better to underpromise and overdeliver
- “Note that: probably mails will be lost”: make it clear that there
MAY be loss of email for messages sent / in the queue during the
downtime
- communicate downtime window as:
- begin downtime: Saturday 20 September 2025, 4h UTC
- end downtime (estimated): Saturday 20 September 2025, 5h UTC
Thanks
..Tom
On Thu, Sep 18, 2025 at 1:29 PM Vicky Vergara <vicky@erosion.dev> wrote:
Hello all
This is the mail content I want to spread out to the different communication means we have about expected downtime of the mail server.
I think I am exaggerating the downtime, but its better to have it up and running within the mentioned time frame than to put a lower number and have to fix last minute issues and take more time than advertised.
the mail content would be
SAC is moving the mail server to a new machine.
per ticket #3395 Containerize osgeo6 on osgeo9
The movement is planned for Sept 20 at 4AM UTC. (For UTC-X it is Sept 19)
Expected downtime 30 to 40 minutes.
Note that: probably mails will be lost
The current total mails on the queue are: 198
It fluctuates between 190 and 220
Regards
Vicky Vergara from SAC
Hi Vicky/all: thanks for your hard work on this important migration.
Suggestions:
- downtime should be advertised as 1 hour (at the least). It is
better to underpromise and overdeliver
- "Note that: probably mails will be lost": make it clear that there
*MAY* be loss of email for messages sent / in the queue during the
downtime
- communicate downtime window as:
- begin downtime: Saturday 20 September 2025, 4h UTC
- end downtime (estimated): Saturday 20 September 2025, 5h UTC
Thanks
..Tom
On Thu, Sep 18, 2025 at 1:29 PM Vicky Vergara <vicky@erosion.dev> wrote:
Hello all
This is the mail content I want to spread out to the different communication means we have about expected downtime of the mail server.
I think I am exaggerating the downtime, but its better to have it up and running within the mentioned time frame than to put a lower number and have to fix last minute issues and take more time than advertised.
the mail content would be
SAC is moving the mail server to a new machine.
per ticket #3395 Containerize osgeo6 on osgeo9
The movement is planned for Sept 20 at 4AM UTC. (For UTC-X it is Sept 19)
Expected downtime 30 to 40 minutes.
Note that: probably mails will be lost
The current total mails on the queue are: 198
It fluctuates between 190 and 220
Regards
Vicky Vergara from SAC