Hello all,
for last year's FOSDEM in Brussels I ordered OSGeo flyers
and business cards from a local print shop. All details are
listed in the wiki page:
http://wiki.osgeo.org/wiki/FOSDEM2014
I would like to ask for refund for these items (it sums up to 280
euros). I can provide off-list the receipt in German, with translation.
I am available for any clarification.
Thanks and kind regards,
Hi Anne,
Not to step on the Marketing Committee's toes, but to make sure this is handled I've added this request to the next OSGeo Board meeting's agenda for 13 August. Either way I'm sure this can be handled (I can always remove it from the agenda if the Marketing team tackles this).
-jeff
On 2015-07-25 5:51 AM, Anne Ghisla wrote:
Hello all,
for last year's FOSDEM in Brussels I ordered OSGeo flyers
and business cards from a local print shop. All details are
listed in the wiki page:
http://wiki.osgeo.org/wiki/FOSDEM2014I would like to ask for refund for these items (it sums up to 280
euros). I can provide off-list the receipt in German, with translation.I am available for any clarification.
Thanks and kind regards,
Anne
On Sat, 25 Jul 2015 09:19:33 -0300
Jeff McKenna <jmckenna@gatewaygeomatics.com> wrote:
Hi Anne,
Not to step on the Marketing Committee's toes, but to make sure this
is handled I've added this request to the next OSGeo Board meeting's
agenda for 13 August. Either way I'm sure this can be handled (I can
always remove it from the agenda if the Marketing team tackles this).
Thanks Jeff!
However, I'm confident that Marketing committee can take a decision
without the Board's intervention. As I said, if there are more
questions for me, I am here to answer.
Best
Anne
On 2015-07-25 5:51 AM, Anne Ghisla wrote:
> Hello all,
>
> for last year's FOSDEM in Brussels I ordered OSGeo flyers
> and business cards from a local print shop. All details are
> listed in the wiki page:
> http://wiki.osgeo.org/wiki/FOSDEM2014
>
> I would like to ask for refund for these items (it sums up to 280
> euros). I can provide off-list the receipt in German, with
> translation.
>
> I am available for any clarification.
>
> Thanks and kind regards,
>
> Anne
>
>
>
_______________________________________________
Marketing mailing list
Marketing@lists.osgeo.org
http://lists.osgeo.org/mailman/listinfo/marketing
Hi Anne,
As mentioned off list,
While what you are asking for is in line with OSGeo goals, I feel it irresponsible for the OSGeo Marketing Committee to approve funding, unless you had received approval before purchasing?
My reasons are:
OSGeo, and by extension the marketing committee are responsible for managing a budget against a set of guidelines.
Before money is spent, approval should be sought. Approval should be granted based on: 1. Are costs in mandate. 2. Are their available funds.
Our original Marketing spending guidelines [1] have been on reimbursing “Non-Consumable” items. This request is for “Consumable items”. Ie, this request is out of mandate. There has since been suggestions to move to also cover Consumables, but no one has followed through to update the wiki or get it approved.
Providing retrospective approval would set a precedent which I think would potentially put OSGeo at financial risk if others were to follow this example.
As such, I’m voting -0 for covering these expenses, but I am ok with being out-voted on this one.
I note that the marketing committee is almost completely inactive. If you don’t get at least 3 votes, I suggest asking the board to weigh in (as Jeff as suggested).
Sorry for the negative response.
One thing that would really help is to have someone volunteer to revitalise the Marketing committee processes, possibly rewriting from a fresh start.
Warm regards, Cameron
1] http://wiki.osgeo.org/wiki/Marketing_Committee#Sponsorship_Areas
On 25/07/2015 6:51 pm, Anne Ghisla wrote:
Hello all, for last year's FOSDEM in Brussels I ordered OSGeo flyers and business cards from a local print shop. All details are listed in the wiki page: [http://wiki.osgeo.org/wiki/FOSDEM2014](http://wiki.osgeo.org/wiki/FOSDEM2014) I would like to ask for refund for these items (it sums up to 280 euros). I can provide off-list the receipt in German, with translation. I am available for any clarification. Thanks and kind regards, Anne_______________________________________________ Marketing mailing list [Marketing@lists.osgeo.org](mailto:Marketing@lists.osgeo.org) [http://lists.osgeo.org/mailman/listinfo/marketing](http://lists.osgeo.org/mailman/listinfo/marketing)
--
Cameron Shorter,
Software and Data Solutions Manager
LISAsoft
Suite 112, Jones Bay Wharf,
26 - 32 Pirrama Rd, Pyrmont NSW 2009
P +61 2 9009 5000, W [www.lisasoft.com](http://www.lisasoft.com), F +61 2 9009 5099
+1 to refund, and thank you again Anne for promoting OSGeo at FOSDEM (and everywhere else).
I can’t see any risk in such case (retrospective refund of a Board member spending own money to promote the foundation with consumable marketing items).
Best,
Nick
2015-07-26 13:42 GMT+02:00 Cameron Shorter <cameron.shorter@gmail.com>:
Hi Anne,
As mentioned off list,
While what you are asking for is in line with OSGeo goals, I feel it irresponsible for the OSGeo Marketing Committee to approve funding, unless you had received approval before purchasing?
My reasons are:
OSGeo, and by extension the marketing committee are responsible for managing a budget against a set of guidelines.
Before money is spent, approval should be sought. Approval should be granted based on: 1. Are costs in mandate. 2. Are their available funds.
Our original Marketing spending guidelines [1] have been on reimbursing “Non-Consumable” items. This request is for “Consumable items”. Ie, this request is out of mandate. There has since been suggestions to move to also cover Consumables, but no one has followed through to update the wiki or get it approved.
Providing retrospective approval would set a precedent which I think would potentially put OSGeo at financial risk if others were to follow this example.
As such, I’m voting -0 for covering these expenses, but I am ok with being out-voted on this one.
I note that the marketing committee is almost completely inactive. If you don’t get at least 3 votes, I suggest asking the board to weigh in (as Jeff as suggested).
Sorry for the negative response.
One thing that would really help is to have someone volunteer to revitalise the Marketing committee processes, possibly rewriting from a fresh start.
Warm regards, Cameron
1] http://wiki.osgeo.org/wiki/Marketing_Committee#Sponsorship_Areas
On 25/07/2015 6:51 pm, Anne Ghisla wrote:
Hello all, for last year's FOSDEM in Brussels I ordered OSGeo flyers and business cards from a local print shop. All details are listed in the wiki page: [http://wiki.osgeo.org/wiki/FOSDEM2014](http://wiki.osgeo.org/wiki/FOSDEM2014) I would like to ask for refund for these items (it sums up to 280 euros). I can provide off-list the receipt in German, with translation. I am available for any clarification. Thanks and kind regards, Anne_______________________________________________ Marketing mailing list [Marketing@lists.osgeo.org](mailto:Marketing@lists.osgeo.org) [http://lists.osgeo.org/mailman/listinfo/marketing](http://lists.osgeo.org/mailman/listinfo/marketing)-- Cameron Shorter, Software and Data Solutions Manager LISAsoft Suite 112, Jones Bay Wharf, 26 - 32 Pirrama Rd, Pyrmont NSW 2009 P +61 2 9009 5000, W [www.lisasoft.com](http://www.lisasoft.com), F +61 2 9009 5099
Marketing mailing list
Marketing@lists.osgeo.org
http://lists.osgeo.org/mailman/listinfo/marketing
Hi Anne,
I assume that the business cards and fliers can’t be re-used, or is it just that you paid for them out of your own money and would like to recoup this? I’m inclined to agree with Cameron that this sort of expenditure should be agreed in advance because otherwise OSGeo could end up with all sorts of requests for refunds and run out of money. However, 280 Euros is a lot of money to be out of pocket.
Marketing people- could we collectively agree to refund this but as a one-off, and in future all payments must be agreed in advance in order to get a refund?
Jo
On Sun, Jul 26, 2015 at 12:42 PM, Cameron Shorter <cameron.shorter@gmail.com> wrote:
Hi Anne,
As mentioned off list,
While what you are asking for is in line with OSGeo goals, I feel it irresponsible for the OSGeo Marketing Committee to approve funding, unless you had received approval before purchasing?
My reasons are:
OSGeo, and by extension the marketing committee are responsible for managing a budget against a set of guidelines.
Before money is spent, approval should be sought. Approval should be granted based on: 1. Are costs in mandate. 2. Are their available funds.
Our original Marketing spending guidelines [1] have been on reimbursing “Non-Consumable” items. This request is for “Consumable items”. Ie, this request is out of mandate. There has since been suggestions to move to also cover Consumables, but no one has followed through to update the wiki or get it approved.
Providing retrospective approval would set a precedent which I think would potentially put OSGeo at financial risk if others were to follow this example.
As such, I’m voting -0 for covering these expenses, but I am ok with being out-voted on this one.
I note that the marketing committee is almost completely inactive. If you don’t get at least 3 votes, I suggest asking the board to weigh in (as Jeff as suggested).
Sorry for the negative response.
One thing that would really help is to have someone volunteer to revitalise the Marketing committee processes, possibly rewriting from a fresh start.
Warm regards, Cameron
1] http://wiki.osgeo.org/wiki/Marketing_Committee#Sponsorship_Areas
On 25/07/2015 6:51 pm, Anne Ghisla wrote:
Hello all, for last year's FOSDEM in Brussels I ordered OSGeo flyers and business cards from a local print shop. All details are listed in the wiki page: [http://wiki.osgeo.org/wiki/FOSDEM2014](http://wiki.osgeo.org/wiki/FOSDEM2014) I would like to ask for refund for these items (it sums up to 280 euros). I can provide off-list the receipt in German, with translation. I am available for any clarification. Thanks and kind regards, Anne_______________________________________________ Marketing mailing list [Marketing@lists.osgeo.org](mailto:Marketing@lists.osgeo.org) [http://lists.osgeo.org/mailman/listinfo/marketing](http://lists.osgeo.org/mailman/listinfo/marketing)-- Cameron Shorter, Software and Data Solutions Manager LISAsoft Suite 112, Jones Bay Wharf, 26 - 32 Pirrama Rd, Pyrmont NSW 2009 P +61 2 9009 5000, W [www.lisasoft.com](http://www.lisasoft.com), F +61 2 9009 5099
Marketing mailing list
Marketing@lists.osgeo.org
http://lists.osgeo.org/mailman/listinfo/marketing
–
Jo Cook
Astun Technology Ltd, The Coach House, 17 West Street, Epsom, Surrey, KT18 7RL, UK
t:+44 7930 524 155
iShare - Data integration and publishing platform
Company registration no. 5410695. Registered in England and Wales. Registered office: 120 Manor Green Road, Epsom, Surrey, KT19 8LN VAT no. 864201149.
I’ll move my vote from -0 to 0, based on Nick, Jo and Anne’s points, and in hope that this is not taken as a precedence.
Jo, do you want to add your vote?
On 28/07/2015 11:28 pm, Jo Cook wrote:
Hi Anne,
I assume that the business cards and fliers can’t be re-used, or is it just that you paid for them out of your own money and would like to recoup this? I’m inclined to agree with Cameron that this sort of expenditure should be agreed in advance because otherwise OSGeo could end up with all sorts of requests for refunds and run out of money. However, 280 Euros is a lot of money to be out of pocket.
Marketing people- could we collectively agree to refund this but as a one-off, and in future all payments must be agreed in advance in order to get a refund?
Jo
On Sun, Jul 26, 2015 at 12:42 PM, Cameron Shorter <cameron.shorter@gmail.com> wrote:
Hi Anne,
As mentioned off list,
While what you are asking for is in line with OSGeo goals, I feel it irresponsible for the OSGeo Marketing Committee to approve funding, unless you had received approval before purchasing?
My reasons are:
OSGeo, and by extension the marketing committee are responsible for managing a budget against a set of guidelines.
Before money is spent, approval should be sought. Approval should be granted based on: 1. Are costs in mandate. 2. Are their available funds.
Our original Marketing spending guidelines [1] have been on reimbursing “Non-Consumable” items. This request is for “Consumable items”. Ie, this request is out of mandate. There has since been suggestions to move to also cover Consumables, but no one has followed through to update the wiki or get it approved.
Providing retrospective approval would set a precedent which I think would potentially put OSGeo at financial risk if others were to follow this example.
As such, I’m voting -0 for covering these expenses, but I am ok with being out-voted on this one.
I note that the marketing committee is almost completely inactive. If you don’t get at least 3 votes, I suggest asking the board to weigh in (as Jeff as suggested).
Sorry for the negative response.
One thing that would really help is to have someone volunteer to revitalise the Marketing committee processes, possibly rewriting from a fresh start.
Warm regards, Cameron
1] http://wiki.osgeo.org/wiki/Marketing_Committee#Sponsorship_Areas
On 25/07/2015 6:51 pm, Anne Ghisla wrote:
Hello all, for last year's FOSDEM in Brussels I ordered OSGeo flyers and business cards from a local print shop. All details are listed in the wiki page: [http://wiki.osgeo.org/wiki/FOSDEM2014](http://wiki.osgeo.org/wiki/FOSDEM2014) I would like to ask for refund for these items (it sums up to 280 euros). I can provide off-list the receipt in German, with translation. I am available for any clarification. Thanks and kind regards, Anne_______________________________________________ Marketing mailing list [Marketing@lists.osgeo.org](mailto:Marketing@lists.osgeo.org) [http://lists.osgeo.org/mailman/listinfo/marketing](http://lists.osgeo.org/mailman/listinfo/marketing)-- Cameron Shorter, Software and Data Solutions Manager LISAsoft Suite 112, Jones Bay Wharf, 26 - 32 Pirrama Rd, Pyrmont NSW 2009 P +61 2 9009 5000, W [www.lisasoft.com](http://www.lisasoft.com), F +61 2 9009 5099
Marketing mailing list
Marketing@lists.osgeo.org
http://lists.osgeo.org/mailman/listinfo/marketing–
Jo Cook
Astun Technology Ltd, The Coach House, 17 West Street, Epsom, Surrey, KT18 7RL, UK
t:+44 7930 524 155iShare - Data integration and publishing platform
Company registration no. 5410695. Registered in England and Wales. Registered office: 120 Manor Green Road, Epsom, Surrey, KT19 8LN VAT no. 864201149.
--
Cameron Shorter,
Software and Data Solutions Manager
LISAsoft
Suite 112, Jones Bay Wharf,
26 - 32 Pirrama Rd, Pyrmont NSW 2009
P +61 2 9009 5000, W [www.lisasoft.com](http://www.lisasoft.com), F +61 2 9009 5099
My vote really depends on a decision about a process moving forward. +1 on the understanding that it’s a one-off.
Jo
On Sun, Jul 26, 2015 at 12:42 PM, Cameron Shorter <cameron.shorter@gmail.com> wrote:
Hi Anne,
As mentioned off list,
While what you are asking for is in line with OSGeo goals, I feel it irresponsible for the OSGeo Marketing Committee to approve funding, unless you had received approval before purchasing?
My reasons are:
OSGeo, and by extension the marketing committee are responsible for managing a budget against a set of guidelines.
Before money is spent, approval should be sought. Approval should be granted based on: 1. Are costs in mandate. 2. Are their available funds.
Our original Marketing spending guidelines [1] have been on reimbursing “Non-Consumable” items. This request is for “Consumable items”. Ie, this request is out of mandate. There has since been suggestions to move to also cover Consumables, but no one has followed through to update the wiki or get it approved.
Providing retrospective approval would set a precedent which I think would potentially put OSGeo at financial risk if others were to follow this example.
As such, I’m voting -0 for covering these expenses, but I am ok with being out-voted on this one.
I note that the marketing committee is almost completely inactive. If you don’t get at least 3 votes, I suggest asking the board to weigh in (as Jeff as suggested).
Sorry for the negative response.
One thing that would really help is to have someone volunteer to revitalise the Marketing committee processes, possibly rewriting from a fresh start.
Warm regards, Cameron
1] http://wiki.osgeo.org/wiki/Marketing_Committee#Sponsorship_Areas
On 25/07/2015 6:51 pm, Anne Ghisla wrote:
Hello all, for last year's FOSDEM in Brussels I ordered OSGeo flyers and business cards from a local print shop. All details are listed in the wiki page: [http://wiki.osgeo.org/wiki/FOSDEM2014](http://wiki.osgeo.org/wiki/FOSDEM2014) I would like to ask for refund for these items (it sums up to 280 euros). I can provide off-list the receipt in German, with translation. I am available for any clarification. Thanks and kind regards, Anne_______________________________________________ Marketing mailing list [Marketing@lists.osgeo.org](mailto:Marketing@lists.osgeo.org) [http://lists.osgeo.org/mailman/listinfo/marketing](http://lists.osgeo.org/mailman/listinfo/marketing)-- Cameron Shorter, Software and Data Solutions Manager LISAsoft Suite 112, Jones Bay Wharf, 26 - 32 Pirrama Rd, Pyrmont NSW 2009 P +61 2 9009 5000, W [www.lisasoft.com](http://www.lisasoft.com), F +61 2 9009 5099
Marketing mailing list
Marketing@lists.osgeo.org
http://lists.osgeo.org/mailman/listinfo/marketing
–
Jo Cook
Astun Technology Ltd, The Coach House, 17 West Street, Epsom, Surrey, KT18 7RL, UK
t:+44 7930 524 155
iShare - Data integration and publishing platform
Company registration no. 5410695. Registered in England and Wales. Registered office: 120 Manor Green Road, Epsom, Surrey, KT19 8LN VAT no. 864201149.
On Tue, 28 Jul 2015 14:28:30 +0100
Jo Cook <jocook@astuntechnology.com> wrote:
Hi Anne,
I assume that the business cards and fliers can't be re-used, or is
it just that you paid for them out of your own money and would like
to recoup this? I'm inclined to agree with Cameron that this sort of
expenditure should be agreed in advance because otherwise OSGeo could
end up with all sorts of requests for refunds and run out of money.
Hi Jo, to answer your question, all flyers were handed out during the
conference, and less than 20 generic OSGeo business cards were left. I
paid them with my own money as it was the fastest lane to get the
material ready in time, but I see it as an expense for OSGeo. My hotel
and travel costs remain on my own budget.
On a wider perspective, I would be glad if OSGeo supports this kind of
expense, I see it as an investment. Giving away flyers at conferences
that are not our own means a lot of positive publicity. Most of the
people who visited OSGeo stand had no idea of our existence!
My proposal for the future procedure is that marketing budget has a
dedicated section for consumables. Therefore it is impossible that all
OSGeo money (or even only marketing money) ends up in flyers.
The request for approval could ideally be done at least a month before,
with answer in one week from the committee with a simple majority (or
with three classes, depending on the planned expense: like for example,
one positive vote for expenses less than X euros, simple majority from
X to Y euros, unanimity for over Y euros).
Thank you all for moving discussion forward. I hope that my first case
will make future requests clearer and smoother.
Cheers,
On Wed, Jul 29, 2015 at 1:50 AM, Anne Ghisla <a.ghisla@gmail.com> wrote:
On Tue, 28 Jul 2015 14:28:30 +0100
Jo Cook <jocook@astuntechnology.com> wrote:Hi Anne,
I assume that the business cards and fliers can't be re-used, or is
it just that you paid for them out of your own money and would like
to recoup this? I'm inclined to agree with Cameron that this sort of
expenditure should be agreed in advance because otherwise OSGeo could
end up with all sorts of requests for refunds and run out of money.Hi Jo, to answer your question, all flyers were handed out during the
conference, and less than 20 generic OSGeo business cards were left. I
paid them with my own money as it was the fastest lane to get the
material ready in time, but I see it as an expense for OSGeo. My hotel
and travel costs remain on my own budget.On a wider perspective, I would be glad if OSGeo supports this kind of
expense, I see it as an investment. Giving away flyers at conferences
that are not our own means a lot of positive publicity. Most of the
people who visited OSGeo stand had no idea of our existence!
I agree that this is a great use of money! I think that we should do
everything we can to spread OSGeo laptop stickers, t-shirts, flyers,
and anything else across the globe. Also, anything to support people
like you who are doing this work of promoting OSGeo (which still
included spending personal funds - hotel, travel, etc) is a great
idea. I'm not a Marketing Committee member but hope that one day this
type of request is routine and easy and that it facilitates numerous
people spreading OSGeo knowledge and promotion over all geographic
areas. A key OSGeo asset is dedicated knowledgeable members in all
corners of the world, however, we do need to facilitate and enable
them for the most benefit.
My proposal for the future procedure is that marketing budget has a
dedicated section for consumables. Therefore it is impossible that all
I've argued for this as well. I've even been given suggestions of how
to go through the process of seeing if the committee is willing to
adopt that. Doing it has long be on my to-do list but I've become
more involved with the conference committee and haven't gotten to this
yet. Maybe someone else will undertake that project? If someone
wants to work on this, I would be willing to help.
OSGeo money (or even only marketing money) ends up in flyers.
The request for approval could ideally be done at least a month before,
with answer in one week from the committee with a simple majority (or
with three classes, depending on the planned expense: like for example,
one positive vote for expenses less than X euros, simple majority from
X to Y euros, unanimity for over Y euros).Thank you all for moving discussion forward. I hope that my first case
will make future requests clearer and smoother.
I mildly agree with Cameron's concerns about proper process. One way
to avoid that is to just say, "No, don't ask the Marketing Committee
but we support the Board reimbursing you."
Best regards, Eli
Cheers,
Anne
--
http://wiki.osgeo.org/wiki/User:Aghisla_______________________________________________
Marketing mailing list
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http://lists.osgeo.org/mailman/listinfo/marketing