Thanks Jeff & Jody,
Your work looks like you have done this more than once!
EOI response looks also quite easy/practical to tailor per individual agency.
I respect Jody's wish to keep the pace, but deadline of before-20-Feb is pushing it for the agencies....
Perhaps a few days later would help, especially to give the only non-native-English-speaking agency not too much of a disadvantage ....
Kind regards,
Marc Vloemans
Op 8 feb. 2017 om 21:00 heeft marketing-request@lists.osgeo.org het volgende geschreven:
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than "Re: Contents of Marketing digest..."Today's Topics:
1. Re: draft response to shortlisted agencies (Jeffrey Johnson)
2. random catchup on RFP (Jody Garnett)----------------------------------------------------------------------
Message: 1
Date: Wed, 8 Feb 2017 06:07:16 -0800
From: Jeffrey Johnson <ortelius@gmail.com>
To: Jody Garnett <jody.garnett@gmail.com>
Cc: OSGeo Marketing <marketing@lists.osgeo.org>
Subject: Re: [Marketing] draft response to shortlisted agencies
Message-ID:
<CABcRaRPiUqsFNnRzf0qLOev0dVp7_1WxwoXib4rS=B-GUR1fcA@mail.gmail.com>
Content-Type: text/plain; charset=UTF-8Thank you !!
On Tue, Feb 7, 2017 at 5:47 PM, Jody Garnett <jody.garnett@gmail.com> wrote:
Okay with no further feedback I am going to break this up into individual
pages, and ask Jachym to send them out. Unless you think one of us can do so
..--
Jody GarnettOn 7 February 2017 at 15:26, Jody Garnett <jody.garnett@gmail.com> wrote:
I have personalized each reply (using organization initials and colors so
you can see what to send). On close review (when personalizing each reply) a
couple of the responses impressed me more.- I have pushed the response date back until the 20th, due to our delay in
requesting proposals.
- I added your name / marketing committee at the bottom of the letterOne batch of changes I have held back on is the use of "proposal" vs "some
more details". I am under the impression nwe are formally asking for
proposal at this time (including financials, technical and schedule) - and
the next step after this is contract negotiation.If that is correct I recommend we tignten up the letter still further to
use the word "proposal" and have a solid deadline at the end of the month.--
Jody GarnettOn 7 February 2017 at 11:51, Jeffrey Johnson <ortelius@gmail.com> wrote:
Folks, sincere apologies for the delay on this. Im dealing with
multiple family medical issues in the past several days and trying to
juggle normal work as well.I've started a draft here. Can you please take a look and add
edits/comments as appopriate.https://docs.google.com/document/d/1ezAfjQaC-wZrruApDkhjvOV7VOFFpunkYsGqAeSY0rw/edit
Jody, Im not sure we have the time to write a personalized response to
each.Ill come back to this later today/tomorrow as time allows.
On Mon, Feb 6, 2017 at 11:57 PM, Jeffrey Johnson <ortelius@gmail.com>
wrote:I'll get to it tomorrow, apologize RS for the delay.
On Mon, Feb 6, 2017 at 23:56 Jody Garnett <jody.garnett@gmail.com>
wrote:I did not get a chance to work on this today - any takers?
--
Jody GarnettOn 6 February 2017 at 09:47, Jody Garnett <jody.garnett@gmail.com>
wrote:Quick heads up - the response to shortlisted agencies did not go out
over
the weekend, so we will need to draft up a letter to send.What do we need to say:
a) start a good doc so we can comment/collaborate faster than the
wiki
b) outline the letter details (what we are requesting finance /
technical
/ schedule variations)
c) have a paragraph specific to each response thanking them for the
parts
they did really well (samples above and below our budget, explicitly
answering acceptance criteria, hunting down our logos for use in
their EOI).Please respond to this email with anything I missed? If you have time
create the document (and send invitation privately to marketing
committee
members).--
Jody GarnettPS. Jeffery I know you are out of the mix today, can we ask you to
review
the result and send it?_______________________________________________
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Message: 2
Date: Wed, 8 Feb 2017 10:23:43 -0800
From: Jody Garnett <jody.garnett@gmail.com>
To: OSGeo Marketing <marketing@lists.osgeo.org>, Jachym Cepicky
<jachym.cepicky@gmail.com>
Subject: [Marketing] random catchup on RFP
Message-ID:
<CAOhbgAmZk_J8+wNeDtBYAq7g+UHTvbi2bPQWHs8Tpa-qZoH5xQ@mail.gmail.com>
Content-Type: text/plain; charset="utf-8"Thanks to everyone for getting together letters to send out to shortlisted
firms. Jachym was able to send them out this morning - Jeffery Johnson was
CCed on the correspondence and can direct any questions back to us.Because these responses cover commercial-in-confidence feedback marketing
committee members have been invited to a private google document. Board
members can see the resulting PDFs in dropbox.Due to our delay we have extended the response period until Monday. I did
not feel comfortable slipping schedule very much as that would set a
precedent for future interaction on both sides. The google document was
taken private so I could add some specific responses to each EOI (answering
questions or highlighting areas of their EOI we appreciated).The board still has not gotten back to Marc - but there has been a positive
outcome of the question. Sponsorship (as seen on the email list is picking
up). And the board is taking the draft budget that was approved into a
final form. I suspect everyone involved is still apprehensive about the 50k
not to exceed limit placed on this activity - making communication
depressingly halting:
- We did not hit our go/no-go decision marker; perhaps we should arranged a
meeting with the board for next week if we do not get an email response
- SAC was not aware of an extra 8k being put aside for their participation
in this initiative; it is like they will be fine if the board uses this
budget to support the RFP process.
- Sponsorship is picking up (3.5k and counting) - but on a different time
frame than our RFP process
- Because the budget is still only publicly in draft form it is not clear
if we have access to 2016 budget to put towards this activity; we are not
the only committee suffering due to lack of clarityI suspect that while sponsorship may eventually cover the gap the board
will need to be comfortable backing this activity.
--
Jody Garnett
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End of Marketing Digest, Vol 94, Issue 10
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Happy to be guided by you and Jeffery in this.