[OSGeo] #3174: Migrate Valencia mailing list to Discourse

Committees SAC tickets
1

#3174: Migrate Valencia mailing list to Discourse
--------------------------------+---------------------------------------
Reporter: jsanz | Owner: sac-tickets@…
     Type: task | Status: new
Priority: normal | Milestone: Unplanned
Component: SysAdmin/Discourse | Keywords: discourse, local-chapters
--------------------------------+---------------------------------------
Hello SAC,

This is a request to migrate the Valencia mailing list(1) to discourse.
I've already created the Discourse category(2) without further
customization.

I can help with the process if you point me to documentation to follow,
otherwise happy to answer any further questions.

Thanks!

(1): https://lists.osgeo.org/mailman/listinfo/valencia

(2): https://discourse.osgeo.org/c/geoinquietos/valencia/39
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Ticket URL: <https://trac.osgeo.org/osgeo/ticket/3174&gt;
OSGeo <https://osgeo.org/&gt;
OSGeo committee and general foundation issue tracker.

2

#3174: Migrate Valencia mailing list to Discourse
-------------------------------------+-------------------------------------
Reporter: jsanz | Owner: sac-tickets@…
     Type: task | Status: new
Priority: normal | Milestone: Sysadmin Contract
                                     | 2024-II
Component: SysAdmin/Discourse | Resolution:
Keywords: discourse, local- |
  chapters |
-------------------------------------+-------------------------------------
Changes (by cvvergara):

* milestone: Unplanned => Sysadmin Contract 2024-II

Comment:

Ok,
I am taking care of this ticket, I will be making a progress report.
--
Ticket URL: <#3174 (Migrate Valencia mailing list to Discourse) – OSGeo;
OSGeo <Gter - OSGeo;
OSGeo committee and general foundation issue tracker.

3

#3174: Migrate Valencia mailing list to Discourse
-------------------------------------+-------------------------------------
Reporter: jsanz | Owner: sac-tickets@…
     Type: task | Status: new
Priority: normal | Milestone: Sysadmin Contract
                                     | 2024-II
Component: SysAdmin/Discourse | Resolution:
Keywords: discourse, local- |
  chapters |
-------------------------------------+-------------------------------------
Comment (by cvvergara):

For the valencia category:

Will create a valencia group for new post creators.

So the security settings for the category will be
- everyone: see, reply
- valencia: see, reply, create
--
Ticket URL: <#3174 (Migrate Valencia mailing list to Discourse) – OSGeo;
OSGeo <Gter - OSGeo;
OSGeo committee and general foundation issue tracker.

4

#3174: Migrate Valencia mailing list to Discourse
-------------------------------------+-------------------------------------
Reporter: jsanz | Owner: sac-tickets@…
     Type: task | Status: new
Priority: normal | Milestone: Sysadmin Contract
                                     | 2024-II
Component: SysAdmin/Discourse | Resolution:
Keywords: discourse, local- |
  chapters |
-------------------------------------+-------------------------------------
Comment (by cvvergara):

Had to delete the one that you created, I think it has to be under no
category for the import, (have to double check that statement on staging)

The category has been created

TODO: deactivate the mailing list after last informative mail sent.

@jsanz

Please let me know when you did the following:

Send a last mail to the Valencia mailing list that goes more or less like:

---

Hello All,

We decided it would be better for everyone still interested in being on
this
mailing list to log in or register on their own to discourse.osgeo.org.

* If you have an OSGeo account already, it is preferable to use with LDAP.
* You can also log in with your Github account if you have one as detailed
in
welcome message.
* Finally there is an option to register using your email.

See instructions here:
Welcome to OSGeo! 👋

If you want an LDAP account, go to

OSGeo UserID registration

You can email **PUT NAME HERE/email** to ask for the mantra code, with
following
* Use the email registered on the mailing list
* subject: "Mantra Code for Valencia mailist"
* Body: link to mail on the Valencia mailing list that used your email

Details of what you need to do to continue to email the mailing list is
listed here:

The Valencia discourse mailing list:
valencia - OSGeo Discourse

Want to create a new topic?
Valencia mail group - OSGeo Discourse

The list of the old archives will still be kept here -
The Valencia Archives

If you have questions feel free to ask in discourse.

Thanks,
--
Ticket URL: <#3174 (Migrate Valencia mailing list to Discourse) – OSGeo;
OSGeo <Gter - OSGeo;
OSGeo committee and general foundation issue tracker.

5

#3174: Migrate Valencia mailing list to Discourse
-------------------------------------+-------------------------------------
Reporter: jsanz | Owner: sac-tickets@…
     Type: task | Status: new
Priority: normal | Milestone: Sysadmin Contract
                                     | 2024-II
Component: SysAdmin/Discourse | Resolution:
Keywords: discourse, local- |
  chapters |
-------------------------------------+-------------------------------------
Comment (by cvvergara):

@jsanz

Under your profile, add any email aliases that you have used in past to
send mail to OSGeo mailing lists.

There is a staged Jorge_Sanz1 that needs to be merged to your account
--
Ticket URL: <#3174 (Migrate Valencia mailing list to Discourse) – OSGeo;
OSGeo <Gter - OSGeo;
OSGeo committee and general foundation issue tracker.

6

#3174: Migrate Valencia mailing list to Discourse
-------------------------------------+-------------------------------------
Reporter: jsanz | Owner: sac-tickets@…
     Type: task | Status: new
Priority: normal | Milestone: Sysadmin Contract
                                     | 2024-II
Component: SysAdmin/Discourse | Resolution:
Keywords: discourse, local- |
  chapters |
-------------------------------------+-------------------------------------
Comment (by jsanz):

Thanks @cvvergara for the assistance, this is much appreciated.

I've merged my two staged accounts into my main account without issues.

I've sent a migration message to the mailing list(1) and discourse(2) with
the instructions suggested. And I can provide the mantra word for anyone
that need it.

I'll leave a week to give folks the opportunity to answer the mailing list
if they need assistance. After that I'll proceed setting the list as read-
only. I'll close that ticket then with last details unless you instruct me
differently.

Thanks again!

(1): The Valencia May 2024 Archive by thread

(2): Migración a Discourse
--
Ticket URL: <#3174 (Migrate Valencia mailing list to Discourse) – OSGeo;
OSGeo <Gter - OSGeo;
OSGeo committee and general foundation issue tracker.

7

#3174: Migrate Valencia mailing list to Discourse
-------------------------------------+-------------------------------------
Reporter: jsanz | Owner: sac-tickets@…
     Type: task | Status: closed
Priority: normal | Milestone: Sysadmin Contract
                                     | 2024-II
Component: SysAdmin/Discourse | Resolution: fixed
Keywords: discourse, local- |
  chapters |
-------------------------------------+-------------------------------------
Changes (by jsanz):

* status: new => closed
* resolution: => fixed

Comment:

Final actions to migrate the list done:

* Sent the message to notify on the list and forum of the deprecation of
the list
* Set the list with the emergency moderation bit
* Set the list with the subscription request to be moderated.
* Removed from the list information page template the subscription section
to prevent anyone from trying to join.
--
Ticket URL: <#3174 (Migrate Valencia mailing list to Discourse) – OSGeo;
OSGeo <Gter - OSGeo;
OSGeo committee and general foundation issue tracker.