[SAC] FOSS4G domain mail server

Committees SAC mailing list
1

Dear OSGeo SAC,

The FOSS4G 2021 LOC wants to send emails with the "2021.foss4g.org" or
"foss4g.org" domain, whatever is easier for you.

The kind of mails we are going to send are both simple emails and
enriched emails sent in batches (like mailing lists to people
interested in FOSS4G and current year's attendees).

Does OSGeo have a mail server we can use for this?
If not, would SAC host a mail server for this?
If not, the LOC can host a mail server somewhere and ask SAC to point
the subdomain MX to our server.

We are aware of the difficulties of hosting a mail server, so we are
open to leverage SAC from this task.

We are fine with any solution, as long as we are able to send
marketing campaigns and ticket sales emails reliably (that are not
lost, bounced back because the size of the attachments is too large,
etc...).

Thank you for your kind work,
María

2

Maria,

We do have infrastructure for handling the mailing domain, at least I assume we can use the same infrastructure as the @osgeo.org emails. As for the Foss4g marketing management that is being discussed, that would require additional tools as mentioned in that thread.

As for simple emailing, we only offer alias, no inboxes, and the list service. Are you interested in those features?

Thanks,
Alex

On 9/17/20 7:49 AM, María Arias de Reyna wrote:

Dear OSGeo SAC,

The FOSS4G 2021 LOC wants to send emails with the "2021.foss4g.org" or
"foss4g.org" domain, whatever is easier for you.

The kind of mails we are going to send are both simple emails and
enriched emails sent in batches (like mailing lists to people
interested in FOSS4G and current year's attendees).

Does OSGeo have a mail server we can use for this?
If not, would SAC host a mail server for this?
If not, the LOC can host a mail server somewhere and ask SAC to point
the subdomain MX to our server.

We are aware of the difficulties of hosting a mail server, so we are
open to leverage SAC from this task.

We are fine with any solution, as long as we are able to send
marketing campaigns and ticket sales emails reliably (that are not
lost, bounced back because the size of the attachments is too large,
etc...).

Thank you for your kind work,
María
_______________________________________________
Sac mailing list
Sac@lists.osgeo.org
https://lists.osgeo.org/mailman/listinfo/sac

3

On Sat, Sep 19, 2020 at 12:04 AM Alex Mandel <tech_dev@wildintellect.com> wrote:

Maria,

We do have infrastructure for handling the mailing domain, at least I
assume we can use the same infrastructure as the @osgeo.org emails. As
for the Foss4g marketing management that is being discussed, that would
require additional tools as mentioned in that thread.

Well, we will need the marketing tools before that discussion
finishes, so we are probably just going to start with mailchimp.

What I was asking for on this email was some way of sending emails for
the ticket sales and the CFP. Which still requires big batches of
email sending.

As for simple emailing, we only offer alias, no inboxes, and the list
service. Are you interested in those features?

We don't need an inbox, we just want to send emails (the "replyto"
could be something else).

But I don't think an alias could work on our case. Because for example
GMail has a limit of sending mail that doesn't fit our needs (500
emails per day, which in some cases will not be enough). So if the
email is sent by GMail instead of OSGeo, it won't fix our issue. We
are looking for a limitless mail server.

A mailing list is not very compatible with privacy laws (sending lists
of emails back and forth, adding them to mailing lists automatically,
etc...).

So I understand OSGeo does not have a mail server we can use to send emails?

In that case I would ask for dns MX redirection to some server we set up.

Thanks!

4

Hi!

Would it help if we use OSGeo accounts?

On Sun, Sep 20, 2020 at 6:45 PM <tech_dev@wildintellect.com> wrote:

Ah, we do have postfix servers, as part of the mail handling. Just need to check how we can set up external authenticated sending.

Thanks,
Alex

On Sep 19, 2020 04:33, María Arias de Reyna <delawen@gmail.com> wrote:

On Sat, Sep 19, 2020 at 12:04 AM Alex Mandel <tech_dev@wildintellect.com> wrote:
>
> Maria,
>
> We do have infrastructure for handling the mailing domain, at least I
> assume we can use the same infrastructure as the @osgeo.org emails. As
> for the Foss4g marketing management that is being discussed, that would
> require additional tools as mentioned in that thread.

Well, we will need the marketing tools before that discussion
finishes, so we are probably just going to start with mailchimp.

What I was asking for on this email was some way of sending emails for
the ticket sales and the CFP. Which still requires big batches of
email sending.

> As for simple emailing, we only offer alias, no inboxes, and the list
> service. Are you interested in those features?

We don't need an inbox, we just want to send emails (the "replyto"
could be something else).

But I don't think an alias could work on our case. Because for example
GMail has a limit of sending mail that doesn't fit our needs (500
emails per day, which in some cases will not be enough). So if the
email is sent by GMail instead of OSGeo, it won't fix our issue. We
are looking for a limitless mail server.

A mailing list is not very compatible with privacy laws (sending lists
of emails back and forth, adding them to mailing lists automatically,
etc...).

So I understand OSGeo does not have a mail server we can use to send emails?

In that case I would ask for dns MX redirection to some server we set up.

Thanks!

5

Hi!

I just created a ticket for this:
https://trac.osgeo.org/osgeo/ticket/2511#ticket

This is the last thing pending before opening ticket sales. Our fault,
I know, our plan A didn't work out and we didn't notice until too
late. But as this is the last block, we would really appreciate it if
we could have some estimated time of resolution to know if we should
set up a temporary mail server in the meantime.

And thank you so much for your help and dedication. You truly are part
of the invisible engines making OSGeo run.

On Mon, Sep 21, 2020 at 8:12 AM María Arias de Reyna <delawen@gmail.com> wrote:

Hi!

Would it help if we use OSGeo accounts?

On Sun, Sep 20, 2020 at 6:45 PM <tech_dev@wildintellect.com> wrote:
>
> Ah, we do have postfix servers, as part of the mail handling. Just need to check how we can set up external authenticated sending.
>
> Thanks,
> Alex
>
> On Sep 19, 2020 04:33, María Arias de Reyna <delawen@gmail.com> wrote:
>
> On Sat, Sep 19, 2020 at 12:04 AM Alex Mandel <tech_dev@wildintellect.com> wrote:
> >
> > Maria,
> >
> > We do have infrastructure for handling the mailing domain, at least I
> > assume we can use the same infrastructure as the @osgeo.org emails. As
> > for the Foss4g marketing management that is being discussed, that would
> > require additional tools as mentioned in that thread.
>
> Well, we will need the marketing tools before that discussion
> finishes, so we are probably just going to start with mailchimp.
>
> What I was asking for on this email was some way of sending emails for
> the ticket sales and the CFP. Which still requires big batches of
> email sending.
>
> > As for simple emailing, we only offer alias, no inboxes, and the list
> > service. Are you interested in those features?
>
> We don't need an inbox, we just want to send emails (the "replyto"
> could be something else).
>
> But I don't think an alias could work on our case. Because for example
> GMail has a limit of sending mail that doesn't fit our needs (500
> emails per day, which in some cases will not be enough). So if the
> email is sent by GMail instead of OSGeo, it won't fix our issue. We
> are looking for a limitless mail server.
>
> A mailing list is not very compatible with privacy laws (sending lists
> of emails back and forth, adding them to mailing lists automatically,
> etc...).
>
> So I understand OSGeo does not have a mail server we can use to send emails?
>
> In that case I would ask for dns MX redirection to some server we set up.
>
> Thanks!
>
>

6

If someone on your team is capable of setting up a mail server for this, we can easily make a container or give them access to one. No need to temporarily do it somewhere else. As with most things the limitations are person time.

Regina or Sandro, do you have thoughts on a solution?

Thanks,
Alex

On 9/22/20 12:32 AM, María Arias de Reyna wrote:

Hi!

I just created a ticket for this:
https://trac.osgeo.org/osgeo/ticket/2511#ticket

This is the last thing pending before opening ticket sales. Our fault,
I know, our plan A didn't work out and we didn't notice until too
late. But as this is the last block, we would really appreciate it if
we could have some estimated time of resolution to know if we should
set up a temporary mail server in the meantime.

And thank you so much for your help and dedication. You truly are part
of the invisible engines making OSGeo run.

On Mon, Sep 21, 2020 at 8:12 AM María Arias de Reyna <delawen@gmail.com> wrote:

Hi!

Would it help if we use OSGeo accounts?

On Sun, Sep 20, 2020 at 6:45 PM <tech_dev@wildintellect.com> wrote:

Ah, we do have postfix servers, as part of the mail handling. Just need to check how we can set up external authenticated sending.

Thanks,
Alex

On Sep 19, 2020 04:33, María Arias de Reyna <delawen@gmail.com> wrote:

On Sat, Sep 19, 2020 at 12:04 AM Alex Mandel <tech_dev@wildintellect.com> wrote:

Maria,

We do have infrastructure for handling the mailing domain, at least I
assume we can use the same infrastructure as the @osgeo.org emails. As
for the Foss4g marketing management that is being discussed, that would
require additional tools as mentioned in that thread.

Well, we will need the marketing tools before that discussion
finishes, so we are probably just going to start with mailchimp.

What I was asking for on this email was some way of sending emails for
the ticket sales and the CFP. Which still requires big batches of
email sending.

As for simple emailing, we only offer alias, no inboxes, and the list
service. Are you interested in those features?

We don't need an inbox, we just want to send emails (the "replyto"
could be something else).

But I don't think an alias could work on our case. Because for example
GMail has a limit of sending mail that doesn't fit our needs (500
emails per day, which in some cases will not be enough). So if the
email is sent by GMail instead of OSGeo, it won't fix our issue. We
are looking for a limitless mail server.

A mailing list is not very compatible with privacy laws (sending lists
of emails back and forth, adding them to mailing lists automatically,
etc...).

So I understand OSGeo does not have a mail server we can use to send emails?

In that case I would ask for dns MX redirection to some server we set up.

Thanks!

7

On Wed, Sep 23, 2020 at 4:50 AM Alex Mandel <tech_dev@wildintellect.com> wrote:

If someone on your team is capable of setting up a mail server for this,
we can easily make a container or give them access to one. No need to
temporarily do it somewhere else. As with most things the limitations
are person time.

We have the same limitation. Our alternative would be paying for the
Amazon SES service and sending emails through that.