#2997: create email accounts for foss4g-europe
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Reporter: astrid_emde | Owner: sac@…
Type: task | Status: new
Priority: normal | Milestone: Unplanned
Component: Systems Admin | Keywords:
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Is it possible to create email accounts for foss4g-europe?
It would be good not to have a redirect but a real email account and an
online login. The email(s) could be reused every year from the local
teams.
info@foss4g-europe.org
Optional, if more then on email account would make sende
- Registration: register@foss4g-europe.org
- Sponsor questions: sponsors@foss4g-europe.org
- Call for papers: callforpapers@foss4g-europe.org
- Academic papers: academic@foss4g-europe.org
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Ticket URL: <https://trac.osgeo.org/osgeo/ticket/2997>
OSGeo <Gter - OSGeo;
OSGeo committee and general foundation issue tracker.
#2997: create email accounts for foss4g-europe
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Reporter: astrid_emde | Owner: sac@…
Type: task | Status: new
Priority: normal | Milestone: Sysadmin Contract 2023-II
Component: Systems Admin | Resolution:
Keywords: |
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Changes (by robe):
* milestone: Unplanned => Sysadmin Contract 2023-II
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Ticket URL: <https://trac.osgeo.org/osgeo/ticket/2997#comment:1>
OSGeo <https://osgeo.org/>
OSGeo committee and general foundation issue tracker.
#2997: create email accounts for foss4g-europe
---------------------------+---------------------------------------
Reporter: astrid_emde | Owner: robe
Type: task | Status: new
Priority: normal | Milestone: Sysadmin Contract 2023-I
Component: Systems Admin | Resolution:
Keywords: |
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Changes (by robe):
* owner: sac@… => robe
* milestone: Sysadmin Contract 2023-II => Sysadmin Contract 2023-I
Comment:
I think if we want real email addresses, the easiest might be to setup a
GMail domain account for foss4g-europe.org.
I can get the ball rolling on this and have treasurer put in credit card
for payment once I have it setup up. The current cost for a starter
account I think is $6/user account. So if you just need one account info
@foss4g-europe.org with 4 aliases, then it would be just $6.
In order to move forward with it, we'll need to get the approval from the
Board for the $6/month monthly expense.
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Ticket URL: <https://trac.osgeo.org/osgeo/ticket/2997#comment:2>
OSGeo <https://osgeo.org/>
OSGeo committee and general foundation issue tracker.
#2997: create email accounts for foss4g-europe
---------------------------+---------------------------------------
Reporter: astrid_emde | Owner: robe
Type: task | Status: new
Priority: normal | Milestone: Sysadmin Contract 2023-I
Component: Systems Admin | Resolution:
Keywords: |
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Comment (by astrid_emde):
Hello @robe, one account is fine so we take info@...
Thanks a lot
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Ticket URL: <https://trac.osgeo.org/osgeo/ticket/2997#comment:3>
OSGeo <https://osgeo.org/>
OSGeo committee and general foundation issue tracker.
#2997: create email accounts for foss4g-europe
---------------------------+---------------------------------------
Reporter: astrid_emde | Owner: robe
Type: task | Status: new
Priority: normal | Milestone: Sysadmin Contract 2023-I
Component: Systems Admin | Resolution:
Keywords: |
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Comment (by astrid_emde):
Hello @robe is there any update on this? It would be great to get the
account soon.
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Ticket URL: <https://trac.osgeo.org/osgeo/ticket/2997#comment:4>
OSGeo <https://osgeo.org/>
OSGeo committee and general foundation issue tracker.
#2997: create email accounts for foss4g-europe
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Reporter: astrid_emde | Owner: robe
Type: task | Status: new
Priority: normal | Milestone: Sysadmin Contract 2023-I
Component: Systems Admin | Resolution:
Keywords: |
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Comment (by astrid_emde):
Hello @robe. Shall I add the topic to the agenda of the board meeting?
https://wiki.osgeo.org/wiki/Board_Meeting_2023-10-31
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Ticket URL: <https://trac.osgeo.org/osgeo/ticket/2997#comment:5>
OSGeo <https://osgeo.org/>
OSGeo committee and general foundation issue tracker.
#2997: create email accounts for foss4g-europe
---------------------------+---------------------------------------
Reporter: astrid_emde | Owner: robe
Type: task | Status: new
Priority: normal | Milestone: Sysadmin Contract 2023-I
Component: Systems Admin | Resolution:
Keywords: |
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Comment (by robe):
Yes. I just added it. Feel free to reword.
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Ticket URL: <https://trac.osgeo.org/osgeo/ticket/2997#comment:6>
OSGeo <https://osgeo.org/>
OSGeo committee and general foundation issue tracker.
#2997: create email accounts for foss4g-europe
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Reporter: astrid_emde | Owner: robe
Type: task | Status: new
Priority: normal | Milestone: Sysadmin Contract 2023-I
Component: SysAdmin | Resolution:
Keywords: |
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Comment (by strk):
Right now OSGeo does not have a "submission" service (MSA), see
https://en.wikipedia.org/wiki/Message_submission_agent
The software we use for incoming mail (MTA) can also be used for MSA so
it's just a matter of deciding if we want to set that up and make it
availabile to which group.
I guess by "email account" you also want IMAP access, so one option would
be to install "dovecot" which is capable of doing both submission (MSA)
and IMAP for reading email.
Dovecot also allows to use external database for user management, in case
we don't want to provide the service to ALL OSGeo users (there are a lot)
but just to a subset or to a completely different set.
--
Ticket URL: <https://trac.osgeo.org/osgeo/ticket/2997#comment:7>
OSGeo <https://osgeo.org/>
OSGeo committee and general foundation issue tracker.
#2997: create email accounts for foss4g-europe
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Reporter: astrid_emde | Owner: robe
Type: task | Status: new
Priority: normal | Milestone: Sysadmin Contract 2023-I
Component: SysAdmin | Resolution:
Keywords: |
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Comment (by cvvergara):
@robe
This topic was taken on the last board meeting,
Confirm please:
$6/month monthly expense for one account
then we set the aliases.
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Ticket URL: <https://trac.osgeo.org/osgeo/ticket/2997#comment:8>
OSGeo <https://osgeo.org/>
OSGeo committee and general foundation issue tracker.
#2997: create email accounts for foss4g-europe
-------------------------+---------------------------------------
Reporter: astrid_emde | Owner: robe
Type: task | Status: new
Priority: normal | Milestone: Sysadmin Contract 2023-I
Component: SysAdmin | Resolution:
Keywords: |
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Comment (by robe):
Yes this is the plan - https://workspace.google.com/pricing.html
This is the plan I am proposing:
-----
Business Starter
$6 USD
per user / month, 1 year commitment
* Custom and secure business email
* 100 participant video meetings
* 30 GB pooled storage per user*
* Security and management controls
* Standard Support
----
That's the same plan I have purchased before and as I recall you can have
as many aliases as you want per mailbox
and I think even group aliases
or a catchall like *@foss4g-europe.org
Although looking at this closer, we don't own the domain foss4g-europe.org
(not listed in PAIRs). We've always had things under europe.foss4g.org.
Does someone else own foss4g-europe, or is that a typo in this ticket?
I've never tried setting up a gmail for a subdomain, so not quite sure
it's possible.
--
Ticket URL: <https://trac.osgeo.org/osgeo/ticket/2997#comment:9>
OSGeo <https://osgeo.org/>
OSGeo committee and general foundation issue tracker.
#2997: create email accounts for foss4g-europe
-------------------------+---------------------------------------
Reporter: astrid_emde | Owner: robe
Type: task | Status: new
Priority: normal | Milestone: Sysadmin Contract 2023-I
Component: SysAdmin | Resolution:
Keywords: |
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Comment (by cvvergara):
Maybe @astrid-emde knows who owns foss4g-europe.org
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Ticket URL: <https://trac.osgeo.org/osgeo/ticket/2997#comment:10>
OSGeo <https://osgeo.org/>
OSGeo committee and general foundation issue tracker.
#2997: create email accounts for foss4g-europe
-------------------------+---------------------------------------
Reporter: astrid_emde | Owner: robe
Type: task | Status: new
Priority: normal | Milestone: Sysadmin Contract 2023-I
Component: SysAdmin | Resolution:
Keywords: |
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Comment (by Ariel Anthieni):
@cvvergara Has no owner, is free in Domain, Is for sale
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Ticket URL: <https://trac.osgeo.org/osgeo/ticket/2997#comment:11>
OSGeo <https://osgeo.org/>
OSGeo committee and general foundation issue tracker.
#2997: create email accounts for foss4g-europe
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Reporter: astrid_emde | Owner: robe
Type: task | Status: new
Priority: normal | Milestone: Sysadmin Contract 2023-I
Component: SysAdmin | Resolution:
Keywords: |
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Comment (by robe):
FWIW just checked purchasing via PAIRS foss4g-europe.org will cost us
$11 for 1 year
foss4g-europe.info is $3, guess cause info isn't popular
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Ticket URL: <https://trac.osgeo.org/osgeo/ticket/2997#comment:12>
OSGeo <https://osgeo.org/>
OSGeo committee and general foundation issue tracker.
#2997: create email accounts for foss4g-europe
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Reporter: astrid_emde | Owner: robe
Type: task | Status: new
Priority: normal | Milestone: Sysadmin Contract 2023-I
Component: SysAdmin | Resolution:
Keywords: |
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Comment (by astrid_emde):
Hello all,
we have the new website at https://2024.europe.foss4g.org/
we are fine with that address.
- so we do not need a separate domain foss4g-europe.org
- and we would be fine with the email info-europe@foss4g.org
Does that help?
--
Ticket URL: <https://trac.osgeo.org/osgeo/ticket/2997#comment:13>
OSGeo <https://osgeo.org/>
OSGeo committee and general foundation issue tracker.
#2997: create email accounts for foss4g-europe
-------------------------+---------------------------------------
Reporter: astrid_emde | Owner: robe
Type: task | Status: new
Priority: normal | Milestone: Sysadmin Contract 2023-I
Component: SysAdmin | Resolution:
Keywords: |
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Comment (by robe):
Well the only reason for separate domain was to make the gmail part more
manageable cause those we need to give up a full domain. But let me think
about this more.
Perhaps we should have foss4g.org use a gmail business starter since this
does come up quite often for foss4g.org conferences
--
Ticket URL: <https://trac.osgeo.org/osgeo/ticket/2997#comment:14>
OSGeo <https://osgeo.org/>
OSGeo committee and general foundation issue tracker.
#2997: create email accounts for foss4g-europe
-------------------------+---------------------------------------
Reporter: astrid_emde | Owner: robe
Type: task | Status: new
Priority: normal | Milestone: Sysadmin Contract 2023-I
Component: SysAdmin | Resolution:
Keywords: |
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Comment (by jsanz):
I don't know if you already considered this but Google has a free plan for
non profits we could leverage for cases like this?
https://www.google.com/nonprofits/offerings/workspace/
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Ticket URL: <https://trac.osgeo.org/osgeo/ticket/2997#comment:15>
OSGeo <https://osgeo.org/>
OSGeo committee and general foundation issue tracker.
#2997: create email accounts for foss4g-europe
-------------------------+---------------------------------------
Reporter: astrid_emde | Owner: robe
Type: task | Status: new
Priority: normal | Milestone: Sysadmin Contract 2023-I
Component: SysAdmin | Resolution:
Keywords: |
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Comment (by robe):
Replying to [comment:15 jsanz]:
> I don't know if you already considered this but Google has a free plan
for non profits we could leverage for cases like this?
>
> https://www.google.com/nonprofits/offerings/workspace/
hadn't thought about that so thanks for bringing it up. Though I wonder if
we qualify. We had hoped to fall in the non-profit when Microsoft looked
like they'd be offering stuff up to us for free, but turned out we did not
meet the qualifications for Microsoft. So I suspect it would be the same
story for Google.
I forget why. I think it might have been our org type not being a
501(c)(3) so not tax exempt for donations. i forget which kind of 501(c)
we are maybe 6. But whatever it is is not the you're clear "Non-profit
organization"
If we are talking about just foss4g.org (which I imagine would just be 3
addresses, maybe we should just pay, cause google gives us way way more
than that in real money for google summer of code), feels only fitting we
should give some of that back to them.
--
Ticket URL: <https://trac.osgeo.org/osgeo/ticket/2997#comment:16>
OSGeo <https://osgeo.org/>
OSGeo committee and general foundation issue tracker.
#2997: create email accounts for foss4g-europe
-------------------------+---------------------------------------
Reporter: astrid_emde | Owner: robe
Type: task | Status: new
Priority: normal | Milestone: Sysadmin Contract 2023-I
Component: SysAdmin | Resolution:
Keywords: |
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Comment (by astrid_emde):
Hello @robe,
is there any update on the ticket?
We are fine with just one email info-europe@foss4g.org
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Ticket URL: <https://trac.osgeo.org/osgeo/ticket/2997#comment:17>
OSGeo <https://osgeo.org/>
OSGeo committee and general foundation issue tracker.
#2997: create email accounts for foss4g-europe
-------------------------+---------------------------------------
Reporter: astrid_emde | Owner: robe
Type: task | Status: new
Priority: normal | Milestone: Sysadmin Contract 2023-I
Component: SysAdmin | Resolution:
Keywords: |
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Comment (by robe):
No update. I'll bring it up for discussion on SAC. I think strk and
others were configuring for mail so don't want to derail that.
--
Ticket URL: <https://trac.osgeo.org/osgeo/ticket/2997#comment:18>
OSGeo <https://osgeo.org/>
OSGeo committee and general foundation issue tracker.
#2997: create email accounts for foss4g-europe
-------------------------+---------------------------------------
Reporter: astrid_emde | Owner: robe
Type: task | Status: new
Priority: normal | Milestone: Sysadmin Contract 2023-I
Component: SysAdmin | Resolution:
Keywords: |
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Comment (by robe):
Replying to [comment:17 astrid_emde]:
> Hello @robe,
>
> is there any update on the ticket?
>
> We are fine with just one email info-europe@foss4g.org
Can I just put in a mail redirect for this for now. Since you are using a
domain we use, foss4g.org, it's more complicated to set up a google org
for that without messing up other stuff.
--
Ticket URL: <https://trac.osgeo.org/osgeo/ticket/2997#comment:19>
OSGeo <https://osgeo.org/>
OSGeo committee and general foundation issue tracker.